Applicant Data Protection & Privacy Statement

Protecting the security and privacy of your personal data is important to Avnet. The Avnet entity to which you apply for in Avnet’s applicant tracking system is the “data controller” that will collect and store your personal data. For EMEA applicants, you can find a list of Avnet EMEA entities here.

To help ensure fair and transparent processing of your personal data and compliance with applicable laws on data protection, we provide you with the following information:

What personal data do we collect and process?

In the context of your application, the categories of personal data that Avnet collects and processes may include:

  • contact details: name, address, phone numbers, email, etc.;
  • qualification details: resume, CV, cover letter, work experience, education, transcripts;
  • application information: expected income, type of job wanted, availability, references;
  • identification details: passport number, nationality and residence, government ID numbers (e.g. Social Security Number), immigration status, IP address; and
  • any other data, including any correspondence between you and Avnet exchanged during the application process.

If the data is not provided by you, what is the source from which your personal data originates?

Avnet may also collect the above mentioned personal data from former employers or publically available information on the internet or social media platforms.

Where legally permitted, we receive information from employment background check providers, including criminal history. We obtain such information only where and how allowed by law. Further, we will inform you in advance when we do so.

How do we use your personal data?

Avnet uses the personal data we have about you for the following purposes:

  • to grant you access to our recruiting website. The legal basis for such processing is contractual necessity, as such processing is necessary to possibly enter into an employment relationship.
  • to optimize and further develop our applicant tracking system, for instance by analyzing user behavior with respect to dates and times and the data volume called up on our website.
  • to plan and manage the recruitment process, to assess and confirm a candidate’s suitability for employment, and make hiring decisions (contractual necessity).
  • to comply with legal obligations (for example to confirm an applicant’s eligibility to work in a specific country) which is also a legal basis to process the data lawfully. Processing personal data for the purpose of ensuring compliance with our policies, codes of conduct and regulations may represent a legitimate interest.
  • to solve disputes, enforce our (pre-)contractual agreements, and to establish, exercise, or defend against legal claims (contractual necessity).

We may process health related information if we need to make reasonable adjustments to the recruitment process for candidates who have a disability, or to consider such information in regard to our obligations under applicable disability laws. Where we seek such information, we do so because it is necessary for us to carry out our legal obligations and exercise specific rights in relation to employment.

As a general rule, we will use your personal data only for the job opening for which you applied. We will use your personal data in relation to subsequent job openings only if (i) you provide consent, or (ii) such use is permitted under applicable law. If we hire you, we will use your personal data for entering into and carrying out the employment relationship.

Who has access to your personal data and does Avnet transfer personal data to a third party or country?

Avnet shares your personal data with Avnet representatives as necessary to carry out the recruitment process. Such Avnet representatives may include members of the HR department, interviewers, and members of management who are involved in the hiring process. We may also share your personal data with third-party service providers and IT contractors, but only to the extent such transfer is strictly required for the purposes mentioned above.

Our service providers act upon Avnet’s instructions, and are contractually bound to (i) act in compliance with applicable data protection laws, and (ii) provide appropriate technical and organizational security measures.

Avnet may transfer personal data to courts, law enforcement authorities, regulators or attorneys, when required by law.

Recipients of personal data may be located in countries outside of the European Union / European Economic Area (“third countries”). The laws in third countries may not offer the same level of data protection as the laws of your home country. In such cases, Avnet is committed to take measures to ensure that recipients in third countries provide an adequate level of protection.

How long will Avnet store your personal data?

As a general rule, we will hold your personal data for up to six months after the end of the relevant recruitment process. We will retain your personal data for a longer period of time where legally required or permitted (e.g., tax or social security law), or when necessary to defend against legal claims.

Your data privacy rights

Depending on where you are located, applicable data protection law provides you with the right to:

(i) request information on the personal data that Avnet holds or processes about you and to receive a copy of your personal data;

(ii) rectify inaccurate personal data;

(iii) erase your personal data, unless Avnet must store or process your personal data to comply with applicable legal obligations;

(iv) restrict Avnet’s processing of your personal data;

(v) transmit (in a structured, commonly used and machine-readable format) personal data that you actively provided to another recipient selected by you, and

(vi) object, on grounds relating to your particular situation, to processing of your personal data based on a legitimate interest of Avnet or a third party.

If you are located in the EU / EEA, a link in the EMEA Data Protection Policy is available to send your access request. This policy also provides you with more detailed information on how Avnet processes your personal data. In case of any inconstancy between this Privacy Statement and the policy, this Privacy Statement will prevail.

Security

Avnet takes reasonable and appropriate measures to protect personal data from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into due account the risks involved in the processing and the nature of the personal data. For example, Avnet uses SSL technology (encryption, authentication, message integrity) to secure personal data.

Links to Other Websites

Links connecting to third-party websites are an accommodation to the respective third-party site owner and are provided without charge. If you decide to access any of the third party sites linked to this site, you do so entirely at your own risk. Sites linked to this site are not necessarily under our control. We have no responsibility or liability for the content or privacy practices of any such linked site. We do not necessarily endorse companies (or related products or services) that are linked to this site.

Data Privacy Contact

Avnet’s Data Protection Team provides support with any data privacy related questions, comments, concerns or complaints, or in case a data subject wishes to exercise any of its data privacy related rights as mentioned above. Avnet’s Data Protection Team may be contacted:

- for EMEA: dataprotection@avnet.eu 

- for APAC: dataprotectionapac@avnet.com

The Data Protection Officer of Avnet for Germany is: Stefan Schindler, Stefan.Schindler@csr-legal.de

Avnet’s Data Protection Team will use its best efforts to handle any requests or complaints brought to its attention. The data subject has the right to approach the competent data protection authority with requests or complaints. A list of national data protection authorities in the EU can be found here: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.